Why Internet Fax Is Perfect for Small Businesses
Small businesses must take extra care in today’s competitive business environment. Indeed, without the foundation and stability of larger companies, they must reduce their expenses as much as they can to increase their chance of survival. Therefore, it is imperative that they choose service providers that offer full-proof services at reasonable prices. Faxing services are no exception; any company that hopes to succeed will eventually need a fax system, which will present additional expenses. For these small businesses, Internet faxing is a perfect choice, and here’s why.
Internet fax is efficient
Internet fax is more efficient than traditional faxing, both in terms of time and cost; much like VoIP telephony, IP faxing is offered at a lower monthly fee than traditional faxing due to the low cost of Internet communications. Moreover, employees will waste less time on faxing, which will reduce the amount of money spent on employees waiting around. Indeed, employees will save time in many ways:
- They won’t have to stand by the fax machine waiting for a message, since all Internet faxes are initially handled through email.
- Any modifications can be applied directly to the received email document; the receiver does not need to request a modification from the sender.
- Faxes can be sent or received when the other party is not in the office.
Internet fax can be used outside of the office
Since Internet fax is handled through email, hard copies are not required when sending the fax. Instead, the document is scanned and saved as a digital file, which is then sent to the receiver through email. The file can either be opened and printed directly through an IP fax machine, or opened on a computer and printed through a printer.
Since the file is both sent and received in digital format, a document can be sent and received while outside of the office, and can then be printed at any nearby printer.
Internet fax is simpler
Unlike traditional fax systems, which are bulky, expensive and restrictive, IP fax systems provide a larger degree of freedom with fewer physical parts. Like all other IP communications, the fax network is handled by the provider, and so small businesses do not need to worry about spending time and money on maintenance and technicians. Internet faxing is a simpler means of communication than traditional faxing, and this allows smaller businesses to focus resources on other, more important tasks.
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